Delia (Hip Wo) Alumni Association 40^th Anniversary Culture-Interflow Foundation

Affiliated Regulations of Management Committee

Title: Delia (Hip Wo) Alumni Association 40^th Anniversary Culture-Interflow Foundation Management Committee (hereafter known as ‘Management Committee’)

Position: The Management Committee is held directly responsible to the executive Committee of the Delia (Hip Wo) Alumni Association (hereafter known as the ‘Executive Committee’), and is obliged to submit reports to the Executive Committee.

Duration of Office: The duration of office of the Management Committee is identical to that of the Executive Committee.

Organization: The Management Committee is composed of 5 members, including the Chairperson, the Vice-Chairperson and 3 committee members.

Rights and Obligations:

1. To manage funding affairs in accordance to the criteria on funding;

2. To assess, approve or disapprove applications for funding;

3. To publicise on, raise and accept monetary donations;

4. To submit to the Executive Committee the annual task report and financial report;

5. To put forward to the Executive Committee proposals of amendment on the charter of The Foundation (including the affiliated regulations).

Fund-raising:

1. All the fund-raising of The Foundation must be conducted in the name of ‘Delia (Hip Wo) Alumni Association’.

2. All fund-raising activities are bound to be subject to the prior recognition and authorization of the Executive Committee.

3. Fundraising Procedure:

i. Submit a yearly fundraising proposal to the Executive Committee of the Alumni Association annually.

ii. If the Executive Committee approves the proposal, the captioned person-in-charge must be informed of the resolution in writing.

iii. The financial report of a fund-raising activity must be completed within 4 weeks of the end of the fund-raising activity and submitted to the Executive Committee.

Funding Criteria:

1. The activity must be culture-interflowed-oriented.

2. A sponsored interflow activity may be conducted in the form of a visit, an excursion, a survey, a visit, a conference or an experience of a mode of life.

3. The interflow activity must be completed within 3 months from the commencement of the planning of the activity.

4. The sponsored items of expenditure must be directly related to the interflow activity, e.g., transport fares, food and lodging, communications, information, enrolment fees, entry fees, etc. All items of personal consuming are out of the bounds of claiming for expenses

5. The fund approved reckons on the current amount available in the foundation (and must not exceed the total amount of foundation of that day).

Application and Claiming for Expenses:

1. An applicant is obliged to submit a proposal and a budget to the Management Committee of The Foundation at least one month before the commencement of the activity (except on special circumstances).

2. A successful applicant or organization is obliged to submit a task report and a financial report together with the bills and receipts of expenditure and the remaining cash to the management committee within four weeks of the completion of the interflow activity. A successful applicant or a representative of the organization may be required to attend the annual general meeting of the Alumni Association and share one’s experience with/report the results to the alumni who are present on the occasion.

3. If the task of an approved application cannot be completed, the applicant should explain to the association on the reason of the incompletion. If the explanation is accepted, the association will pay for the expenses made before halting the task. If the explanation is denied, the applicant is held responsible for all the expenses.

Approval Procedure:

1. An applicant may make an application to the Management Committee at any time. If the Management Committee approves the application, the applicant will be informed of the decision in writing.

2. An unsuccessful applicant may appeal to the executive committee, the decision of which is final.

Interpretation and Amendment:

1. The right of interpreting this charter rests with the executive committee of the Alumni Association.

2. Any amendment to this charter should be first put forward by the management committee and consented by two-third majority votes of the executive committee before it is adopted.